An overview of my planning and productivity system in 2021

Google Calendar, Microsoft OneNote, Trello and Todoist

A couple of years ago, I wrote a post called An overview of my planning and productivity system in 2019. I was discussing it with a couple of people last week and thought it was probably about time that I updated it to reflect how things have evolved during that time.

During the last few years, my basic tools have not changed. As I said in my last post, for a long time I tried to limit myself to using only one task management application. I would periodically switch between Trello and something else (Outlook tasks, Wunderlist, Todoist). Eventually, I realised that I could use different tools for different jobs. For me, a good organisation system should enable you to do the following, and this is what I use:

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How I start my weekly review

A white mug of coffee with the word begin written on it sits on a wooden table.

Above: photo by Danielle MacInnes on Unsplash

Every Sunday evening I sit down to review the previous week and plan the week ahead. This is my weekly review, a discipline that I adopted after reading Sally McGhee’s book Take Back Your Life in 2003.

One of the first things I do during my weekly review is read a document I wrote in October 2017 that I called The Discipline™. Occasionally, I update it to keep it fresh and relevant; it’s a living document.

It’s a reminder of what is important to me right now, what I should be focusing on. It’s like a little manifesto for my life—something to give me direction, to help me prioritise.

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