Eisenhower matrix in personal projects—what does urgent but not important mean?

Something that I’ve been playing around with for the last few months in my to do app of choice, Todoist, is seeing if I find value in using the Eisenhower matrix to help me prioritise tasks.

But I have encountered a stumbling block when I consider this for use in a personal context: what do I with the “Delegate” label (urgent but not important)?

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Groupy—grouped tabs for any application in Windows

Two Explorer windows (This PC and Downloads) grouped with tabs

Every now and then I discover a Windows utility that really makes my life easier and my tasks more productive. My latest discovery is Stardock Groupy.

Groupy allows Windows users to drag and drop multiple applications and documents together to group them into a tabbed interface for easy access and reference.

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Todoist sections are a game-changer in how I organise myself

Sections in Todoist help

For the last five or six years, I’ve been using a combination of Todoist and Trello to manage my various to do lists and projects but since Doist introduced Todoist Foundations last year, I’ve had to revise how I think about how I organise myself.

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Make Time

Make Time: How to focus on what matters every day

Although I now subscribe to the 12 Week Year approach to planning , one of my overall goals for 2020 is to read more.

I’ve got the year off to a good start reading Make Time: How to focus on what matters every day by Jake Knapp and John Zeratsky, the team behind the popular Sprint: How to Solve Big Problems and Test New Ideas in Just Five Days.

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How I start my weekly review

A white mug of coffee with the word begin written on it sits on a wooden table.

Above: photo by Danielle MacInnes on Unsplash

Every Sunday evening I sit down to review the previous week and plan the week ahead. This is my weekly review, a discipline that I adopted after reading Sally McGhee’s book Take Back Your Life in 2003.

One of the first things I do during my weekly review is read a document I wrote in October 2017 that I called The Discipline™. Occasionally, I update it to keep it fresh and relevant; it’s a living document.

It’s a reminder of what is important to me right now, what I should be focusing on. It’s like a little manifesto for my life—something to give me direction, to help me prioritise.

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